CONTACTS

Event Logistics
David Jones & Daniel Searl
david@davidjonesassociates.ca
dsearl188@gmail.com
(902) 483-8515 (David)

Drink list, insurance, invoice
Yuko Henden
yuko@curatedmagazine.ca

Owner
Alexander Henden
alex@curatedmagazine.ca
(902) 478-7025

IMPORTANT

PLEASE READ THE ENTIRE DOCUMENT AND SHARE IT WITH YOUR BOOTH CREW.

BASIC EVENT INFO

Event name: Eat Drink Halifax – Beer & Cider
Date: Thursday, January 16, 2020
Time: 7:00 – 10:00 p.m. (doors unofficially open early at 6:30 p.m.)
Location: Halifax Marriott Harbourfront
Address: 1919 Upper Water Street, Halifax

EVENT LOGISTICS

David Jones and Daniel Searl are our Event Logistics Managers. They will be in touch regarding load-ins and set-up.

1. PARKING

A single-use parking pass will be given to each vendor by David at load-in. Additional parking is available at your expense. 

2. LOADING IN

The loading dock is most easily reached by following Upper Water Street in front of the Casino to its southern end and the loading dock will be on your left. (To see a bigger image, right-click it to open in a new window.)

 

Load-in time is between 2:00 p.m. and 5:15 p.m. Each vendor will be allocated 15 minutes at the loading dock and will be provided with an escort. Please bring your own dolly. 

David (david@davidjonesassociates.ca) will set up and confirm your load-in schedule. 

3. EVENT SUPPLIES

David will be in contact you regarding the following:

  • Your electrical power needs
  • How much ice you need
  • Access to hotel refrigeration services

4. PERMITS & INSURANCE

We will be taking care of sampling permits so you don’t need to apply for it.

We need from you the proof of liability insurance certificate. Forward the following info to your insurance agent and have them email the certificate to yuko@curatedmagazine.ca by Monday, Jan 2, 2020:

  • Name Local Connections Publishing (2131 Maitland St Halifax, NS B3K 2Z8) as additionally insured.
  • Name & Date of Event: Eat Drink Halifax – Beer & Cider on January 16, 2020
  • Location: Halifax Marriott Harbourfront
  • Address: 1919 Upper Water Street, Halifax
  • Coverage should be in effect for a full day to cover load-in and load-out operation.

5. TENTS ARE NOT PERMITTED AT THIS EVENT

6. DRINK MENU SIGNS

We will provide a drink menu sign. Please complete the following Drink Menu Form by January 2nd, 2020. Here is the link: https://goo.gl/forms/n5rYviN931ywpPuh2

7. FINAL GUEST COUNT

You will be receiving an email regarding final guest numbers from Alexander Henden on Sunday, January 12.

8. GENERAL HOUSE-KEEPING

The door opens at 6:30 p.m. Be ready for service by 6:15 p.m. 

Vendors and crew will require event wristbands to enter and exit the event. No exceptions.

The maximum number of people at each vendor table is 3.

The event continues to 10:00 p.m. Do not begin to breakdown and pack your gear until that time unless permission is obtained.

For load-out, you will be guided and assisted by our volunteer team lead by David and Daniel. 

9. COMPENSATION & PAYMENT

Collect one ticket per 4 oz sample and hand them over to any one of our volunteers before you leave the venue. You will receive an email from Yuko detailing your compensation.

RECAP AND ACTION ITEMS

1. Wait for an email from David to get your load-in schedule. He will also ask for your event supply needs (e.g., electrical power)

2. FIll out the online Drink Menu Form by Jan 2, 2020. Here is the link: https://goo.gl/forms/n5rYviN931ywpPuh2\

3. Email the proof of liability insurance certificate by Jan 2, 2020, naming Local Connections as additionally insured, to yuko@curatedmagazine.ca

4. The maximum number of people at each vendor table is 3.

5. Invoice Local Connections Publishing, 2131 Maitland St Halifax, NS  B3K 2Z8 Email it to yuko@curatedmagazine.ca

Vendor Name (required)

Event Contact Name (required)

Event Contact Email (required)